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Payroll Update: We’re Moving from CoAdvantage to ADP

We’re making an important update to how payroll is handled at Mallard Group.

We are transitioning our payroll system from CoAdvantage Resources to ADP.This change will give employees easier access to pay information, time tracking, and payroll tools—especially through a mobile app.

Please read this carefully, as there are a few required steps you’ll need to complete.


What’s Changing

New Payroll System: ADP

Going forward, ADP will be used for:

  • Clocking in and out

  • Viewing pay stubs

  • Managing direct deposit

  • Accessing payroll and pay history (going forward)

CoAdvantage will no longer be used for new payroll once the transition is complete.


What You Need to Do

1. Watch for an Email from ADP

You will receive an email from ADP inviting you to create your employee login.

  • Follow the instructions in the email

  • Set up your username and password

  • This login will be required to access payroll and timekeeping

⚠️ If you do not receive the email or accidentally delete it, let the office know as soon as possible.


2. Download the ADP Mobile App

You will need the ADP app on your phone.

  • Go to the App Store (iPhone) or Google Play Store (Android)

  • Search for “ADP Mobile Solutions”

  • Download and install the app

This app will be your main tool for payroll and time tracking.


3. Enter Your Direct Deposit Information

Your direct deposit information will NOT transfer from CoAdvantage to ADP.

After you create your ADP login:

  • Log in to ADP

  • Enter your bank information for direct deposit

⚠️ If this step is not completed, your pay may be delayed.


4. Clock In and Out Using ADP

Starting with the transition date:

  • All clock-ins and clock-outs will be done through the ADP app

  • This replaces any previous timekeeping method

You will also use ADP to:

  • View pay stubs

  • Check pay dates and amounts

  • Review payroll-related information


What About Old Pay Stubs and W-2s?

  • Pay stubs and tax documents from before the switch will still be in CoAdvantage

  • ADP will only show pay information after the transition

Please keep access to both systems for your records.


Why We’re Making This Change

This move allows us to:

  • Simplify time tracking for field employees

  • Improve mobile access to payroll information

  • Use one system for time, pay, and payroll records


Questions or Issues?

If you:

  • Don’t receive the ADP email

  • Have trouble logging in

  • Need help setting up direct deposit

Contact the office or your supervisor as soon as possible. Don’t wait until payday.

Action Required:✔ Create your ADP login✔ Download the ADP app✔ Enter direct deposit information

Completing these steps on time helps ensure everyone is paid correctly and on schedule.

 
 
 

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